Tags and Privileged Files – MailXaminer

MailXaminer | June 10th, 2020 | Forensics

While investigating a case in digital forensics, investigators must keep all security measures intact. The advancement and innovations in digital forensics science made it simpler to track cyber criminals with smart features like tagging and privilege. During the investigation process, sometimes it becomes very hard to remember little findings in the case while handling a bulk set of data. To remember the things, “Tagging” is a special feature which can help investigators by attaching the finding note with the file.

In digital forensic investigation, some cases are handled by the entire team. In such cases, when confidential data within the case cannot be disclosed to everyone in the team the responsible person can use “Privilege” feature.

In this write-up, we will describe two important features i.e., tagging and privilege files which are incorporated in the MailXaminer tool. Both the feature plays a major role in the email investigation process.

Tagging is a technique used to classify the specific email files by marking respective emails. While tagging the data, users can attach a note describing findings and important information within the emails.

Privilege is a technique that is used to preserve private and confidential data so that any unauthorized person cannot access it. These files containing confidential evidential information will not be available to export and convert.

Tag and Privilege your Evidential Data Using Software

In cyber technology investigation process, investigators generally use robust and dynamic software solutions like digital forensic analysis tools. The widely used and trustworthy Email Forensic Tool is MailXaminer. The software provides a wide variety of amazing features, along with the solution to “Tag” and “Mark As Privilege” important and confidential data in a seamless way.

Using the powerful “Tagging” and “Mark As Privilege” feature withMailXaminer, the forensic investigators can unveil the actual truth through this efficient crime detection technique.

How to Tag Documents with File Tagging System

Tagging is a pretty common feature inbuilt with most of the e-discovery forensic analysis tools, which is believed to be helpful for cyber investigators. These active tags can play a significant role as they can be used to filter a large number of emails that are being examined. It can also be used to create a separate set of emails based on priority for investigation.

The email forensic software allows tagging feature to organize files based on priority by creating tags. The subsets of parent tags can also be added which is called as “Nested Tag” (creates tag under the tag). The tool also gives the option to “Remove Tag” that can be used to delete the existing tags from the email files.

Steps to Add Tags in Email Files using MailXaminer

Step 1: To add or remove tags from the files, simply just select the files and right-click on the files. Then, click on “Tag” option. It will show the options to “Add” or “Remove” tags from the files.

Add or Remove Tags

Step 2: To add a tag to selected files, click on “Add Tag” option. An “Add Tag” window will open, User can either choose the existing tag from the list to categorize the selected files or click on “Create” option to create a new tag.

Add Tag

Step 3: On the displayed “New Tag” window, user can provide any tag name and a description note to remember the things in detail. For the proper organization, a Nest Tag under the primary tag can also be added.

New Tag

Step 4: After tagging the email files, user can view the tagged files with the highlighted tags in the email tab, as shown in the image below.

View Tagged Files

How to “Mark As Privilege” the Email Files using MailXaminer?

The powerful “Mark As Privilege” feature of MailXaminer helps investigators to lock the confidential data files that prevent such files from any unauthorized access. These files can be used later for evidence production by the respective person. Steps to “Mark As Privilege” email files using the email forensic tool, MailXaminer are as follows-

Step 1: To protect the confidential information within the email files, select the respective files from the mailbox.

Then, right click on the emails required to be marked as privilege. Now, select “Mark as Privilege” option from the list. Or, select the “Mark as Privilege” option from the navigation bar.

Mark as Privilege

Step 2: After marking the email as a privilege, a lock icon will be displayed with the privileged email files. Now the files are protected and they cannot be easily accessed by any unauthorized person.

Lock Icon

Step 3: To remove the privilege feature from the files, just select the privileged files. Then, click on the option “Remove Privilege” shown at the navigation bar. After removing the Privilege function from the emails, user can view the files for the further examination.

Remove Privilege


In the cyber forensics investigation process, tagging and privilege are the most essential feature while handling the data in bulk. Here in this write-up, we have described the various needs and techniques to tag documents and data privilege in the email data file using the software. MailXaminer is designed in such a way that it enables the users to add tags and privileges to the email data files in a hassle-free way.