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Creating Bookmarks and Reports While Using MailXaminer Tool

MailXaminer | Modified: 2020-11-19T16:48:47+05:30|Forensics | 5 Minutes Reading

Wherever we go, and howsoever advanced we become, still are not able to completely eradicate the crimes. In this modern era, though the technology is shaping lives and criminals also become high-tech by using advanced methodologies to commit crimes. Proper investigations, right evidence testing, and accurate forensic examination help investigators in tracking the crime and lowering the impact of crimes. To overcome the challenges in the present technological era, there exists a requirement for strengthening the entire digital forensic environment.

Need for Email Investigation in Cyber Crimes

In the corporate sectors, cybercrime has become very common. Email tracking helping investigation agencies in fetching out the evidential data that make the crime scene visible. But, sometimes criminals are so good at their job and they delete all the suspicious emails after committing any crime. Therefore, the solution to discover facts is resting on the recovery of deleted emails that can find the things out. The highly efficient Email Analysis Tool MailXaminer can very well serve this purpose. It is sufficient and simplest to use, digital investigations can be executed just by uploading the active leads into this tool.

Creating Bookmarks in Email Forensic Analysis

Creating bookmarks during the investigation process is very useful that can be used in further investigation. The process of creating bookmarks using the MailXaminer tool is very easy. To start the process, one has to click on the “Bookmark” tab from the navigation bar. Once expanded out of the parent categories, it is visible that there are no bookmarks in this list. Now, it is possible to create bookmarks from any of the tabs where the files are listed.

For example, one can go to the media tab and choose the custodian, then pick the category, and from there, bookmark the files that are needed. Once the selections are done, right click and choose the option to create a bookmark. A message will be received showing how many files have been bookmarked. Once all the bookmarks have created, one can go back to the bookmark tab, and now can see all of the bookmarked files properly categorized. Under “ALL” tab, it could easily be seen collectively what has been bookmarked such as emails, chats, SMS, attachments, and documents. Now, in the next section, the step by step procedure to create Bookmarks and files categorization is as follows:

Steps by Step Solution to Create Bookmarks with MailXaminer

Step 1: In the “Mail” section, open the “Email” tab to view all the email files. To create Bookmarks, firstly select the files by tick marking the corresponding box


Step 2: Now, right click on the selected files, and then choose the option “Bookmark”. Or, users can select the “Bookmark” tab directly from the navigation bar to categorize the selected files in the bookmark list


Step 3: After bookmarking the selected files, a pop up message will display on the screen to show the “Bookmark Items Count”. Click “OK” to confirm

Bookmark Items Count

Step 4: Now, open the “Bookmark” section to view all the list of bookmarked files. By clicking on “ALL”, users can see everything that has been bookmarked like Emails, Attachments, Calendars, Loose Files, etc. To view the files individually, users can select any particular category like Emails, Calendars, Attachments, etc.

Emails, Attachments, Calendars, Loose Files

Reporting and Extract Evidence File Using MailXaminer

“Reporting” is also the most important part of the forensic analysis process. Once the investigation has been completed, reports are generated. The software is thoroughly capable of creating a wide variety of reports and exporting them into multiple output file formats. These reports play a crucial role in maintaining the complete case repository as well as presenting detailed information about the case and its findings.

Large range of reports can be generated using the email forensic tool MailXaminer. This includes Case Report, Keywords Report, Tag Report, Bookmark Report, Senders and Recipients Report, Domain-wise Report, etc. These reports contain detailed information about the files that make a part of the case report. There is also an option to preview the reports. You can filter the reports as per your investigation needs, then select and deselect display field items to create a final output of the report.

Step by Step Procedure of Reporting in MailXaminer

Step 1: Open the “Report” section from the software panel. It will provide multiple options to create various kinds of reports such as Case Report, Keyword Report, Tag Report, Bookmark Report Senders and Recipients Reports Domain Wise Reports


Step 2: To create the report, just select the kind of report as per the requirement, for example ‘Case Report’. Then click on “Preview” option to view the look

Case Report

Step 3: Users can select any of the required “Display Fields”. Selected fields will show in the report

Display Fields

Step 4: To export the final report, click on “Export” button. An “Export Options” pop up window will display. Now, select the desired file format (HTML, PDF, and CSV) and destination path to save the report at desired location


Step 5: After successfully exporting the final report, a pop up window will display showing the destination path. Click “OK” to confirm.



Bookmarks and reporting of evidential files are the most important and useful features in the digital forensic analysis process. MailXaminer is the efficient email forensic software that allows both the functions in a hassle freeway. By bookmarking the evidential data, users can categorize data and use it in the further investigation process. And, the tool also allows creating and exporting a wide variety of evidential reports as mentioned above. These reports help investigators to save the required data in the desired file format at any existing location within the system.