{"id":1757,"date":"2026-07-02T18:02:24","date_gmt":"2026-07-02T12:32:24","guid":{"rendered":"https:\/\/www.mailxaminer.com\/blog\/?p=1757"},"modified":"2026-07-03T12:19:03","modified_gmt":"2026-07-03T06:49:03","slug":"export-pst-file-into-csv-file-format","status":"publish","type":"post","link":"https:\/\/www.mailxaminer.com\/blog\/export-pst-file-into-csv-file-format\/","title":{"rendered":"Extract Outlook PST Email &#038; Attachment Header to CSV File Format"},"content":{"rendered":"<p><b>Quick Answer<\/b><span style=\"font-weight: 400;\"> &#8211; Need to export Outlook PST email headers into CSV format?\u00a0 CSV files make it easier to organize, search, filter and analyze email metadata during digital forensic investigations, compliance audits and eDiscovery. In this comprehensive guide, you will learn why investigators export PST to CSV. What information can be extracted, when manual methods fall short and how professional forensic tools simplify the entire process. <\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Blog Overview<\/strong>: Outlook PST files contain your email conversations, attachments, contacts, calendars, and valuable communication metadata. Outlook stores this information efficiently. Reviewing thousands of emails from a PST file can become challenging. This is especially during:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digital Forensic Investigations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compliance Audits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal Reviews<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Corporate Investigations<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Exporting Outlook PST email headers into CSV simplifies this process by converting important metadata into structured format that can easily be <strong>searched, filtered, sorted and analyzed<\/strong> using spreadsheet applications like\u00a0 Microsoft Excel. Instead of opening every individual email, investigators can quickly review:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sender Information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recipients<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Timestamps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Folder paths<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Message IDs<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Other email attributes from a single CSV report. Whether you are preserving digital evidence, performing email analysis, or generating investigation reports, exporting PST email headers into CSV provides a practical way to organize large volumes of Outlook data while maintaining the integrity of the original mailbox.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this comprehensive guide you will learn why professionals export PST email headers to CSV. What information can be extracted, the benefits of structured metadata analysis, and how specialized <strong><a href=\"https:\/\/www.mailxaminer.com\/product\/\" target=\"_blank\" rel=\"noopener\">digital forensic tool<\/a><\/strong>\u00a0simplify the entire process.<\/span><\/p>\n<h2><b>What is a PST File?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">PST <\/span><b>(Personal Storage Table)<\/b><span style=\"font-weight: 400;\"> file is an Outlook data file used to store mailbox information on local computer. Microsoft Outlook automatically creates PST files when users archive emails or store mailbox data outside of mail server.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is more than just a collection of emails. It acts as a complete mailbox archive, storing important communication records along with valuable metadata that helps identify:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Who sent an email<\/b><\/li>\n<li aria-level=\"1\"><b>When it was received<\/b><\/li>\n<li aria-level=\"1\"><b>Where it was stored<\/b><\/li>\n<li aria-level=\"1\"><b>How it moved through email system<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As PST file preserves original mailbox structure. It is commonly used during:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digital Forensic Investigations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal Audits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal Discovery (eDiscovery)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regulatory compliance reviews<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Corporate Investigations.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Instead of manually opening thousands of emails one by one. Professionals extract email header information into CSV format. This makes it easier to search, filter, organize and analyze large volumes of Outlook data while preserving original PST file.<\/span><\/p>\n<div style=\"width: 100%; max-width: 100%; overflow-x: auto; -webkit-overflow-scrolling: touch; margin: 20px auto;\">\n<table style=\"width: 100%; border-collapse: collapse; font-family: Arial,sans-serif; font-size: 14px; line-height: 1.5; table-layout: fixed; border: 1px solid #d1d5db;\">\n<thead>\n<tr style=\"background: #f9fafb;\">\n<th style=\"width: 72%; border: 1px solid #d1d5db; padding: 12px; text-align: left; font-weight: 600;\">Information<\/th>\n<th style=\"width: 28%; border: 1px solid #d1d5db; padding: 12px; text-align: center; font-weight: 600;\">Stored in PST<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Email Messages<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Attachments<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Contacts<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Calendar Events<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Tasks<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Notes<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Folder Structure<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Email Headers<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Message ID<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Sender &amp; Recipient Details<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Date &amp; Time Information<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Email Metadata<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px; text-align: center;\">Yes<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><b>PST vs CSV: What is the Difference ?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Both PST and CSV store email-related information, they serve very different purposes.<\/span><\/p>\n<div style=\"width: 100%; max-width: 100%; overflow-x: auto; -webkit-overflow-scrolling: touch; margin: 20px auto;\">\n<table style=\"width: 100%; border-collapse: collapse; font-family: Arial,sans-serif; font-size: 14px; line-height: 1.5; table-layout: fixed; border: 1px solid #d1d5db;\">\n<thead>\n<tr style=\"background: #f9fafb;\">\n<th style=\"width: 30%; border: 1px solid #d1d5db; padding: 12px; text-align: left; font-weight: 600;\">Feature<\/th>\n<th style=\"width: 35%; border: 1px solid #d1d5db; padding: 12px; text-align: left; font-weight: 600;\">PST File<\/th>\n<th style=\"width: 35%; border: 1px solid #d1d5db; padding: 12px; text-align: left; font-weight: 600;\">CSV File<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Primary Purpose<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Store complete Outlook mailbox<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Store structured email data<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">File Format<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Proprietary Outlook format<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Plain text table format<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Stores Email Content<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Yes<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">No (Header export only)<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Stores Attachments<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Yes<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">No<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Stores Metadata<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Yes<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Exported metadata only<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Easy to Search &amp; Filter<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Limited<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Excellent<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Opens in Excel<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">No<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Yes<\/td>\n<\/tr>\n<tr style=\"background: #f9fafb;\">\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Best Used For<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Email storage and preservation<\/td>\n<td style=\"border: 1px solid #d1d5db; padding: 12px;\">Investigation, reporting, and analysis<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3>Benefits Associated with Export Outlook Email Headers to Excel Process<\/h3>\n<p style=\"text-align: justify;\">Comma separated lists have any number of records in the table, separated by line breaks. Each record contains fields, usually separated by comma or tab &amp; all records have a similar sequence of fields.<\/p>\n<ul style=\"text-align: justify;\">\n<li>Human readable format &amp; can deal with most of the existing applications.<\/li>\n<li>CSV files are smaller in size &amp; thus, easy to share header details across the network or web.<\/li>\n<li>Attempt a large database transfer between programs.<\/li>\n<li>Manual editing is possible in required cases.<\/li>\n<li>Information is represented in a compact manner where column title is defined only once, unlike XML<\/li>\n<li>Headers can be handled in a faster manner &amp; it is easy to parse them.<\/li>\n<li>Files are not limited to a particular character set &amp; use sets like ASCII, Unicode, EBCDIC etc.<\/li>\n<\/ul>\n<h3 style=\"text-align: justify;\">Extract PST Header Details for Selected Mails &amp; Attachments.<\/h3>\n<p style=\"text-align: justify;\">Microsoft Outlook PST file can be viewed and examined using the Digital Forensic Tool. Through the export option of the email investigation tool, users can convert PST file into CSV file format which contains the header details of the selected file. Follow the given processes to export the <a href=\"https:\/\/www.mailxaminer.com\/blog\/search-inside-pst-files-without-outlook\/\" target=\"_blank\" rel=\"noopener\">Outlook PST file<\/a> into CSV file format.<\/p>\n<h3 class=\"h4\" style=\"text-align: justify;\"><strong>Examine Outlook PST File<\/strong><\/h3>\n<p style=\"text-align: justify;\">Use this software to open PST and change it to CSV without any Outlook installation. This feature provides different views of emails, enabling an accurate and complete examination.<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5398\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2020\/08\/pst-preview.png\" alt=\"preview pst email\" width=\"1366\" height=\"722\" \/><\/p>\n<h3 class=\"h4\" style=\"text-align: justify;\"><strong>Selecting Specific Emails to Export PST File Into CSV File<\/strong><\/h3>\n<p style=\"text-align: justify;\">The software provides an option to export the specific email header details into CSV format by selecting the desired email stored in PST file format.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5340\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2022\/11\/email-export1.png\" alt=\"select emails\" width=\"1366\" height=\"722\" \/><\/p>\n<h4 class=\"h4\" style=\"text-align: justify;\"><strong>Export Options\u00a0<\/strong><\/h4>\n<p style=\"text-align: justify;\">After selecting the Desired Emails file stored in Outlook PST File, now use <strong>CSV(only Headers)<\/strong> option to export it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5536\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2018\/12\/csv-export.png\" alt=\"\" width=\"1366\" height=\"726\" \/><\/p>\n<h4 style=\"text-align: justify;\"><strong>Convert PST File into CSV File with Entire Folder Selection<\/strong><\/h4>\n<p style=\"text-align: justify;\">Export header details of the complete mailbox folder items in a CSV file by using Export. Moreover, you can follow the processes given below to perform the export of entire folder of PST file into CSV file format.<\/p>\n<h4 class=\"h4\" style=\"text-align: justify;\"><strong>Bulk Export Option For Email Export<\/strong><\/h4>\n<p style=\"text-align: justify;\">Instead of exporting particular emails, some cases demand to export the entire folder. In such situations, users are provided with the option to export data in bulk. Use the <strong>Export button <\/strong>to get the data out.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5485\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2020\/05\/netscape-folder-export.png\" alt=\"folder-export\" width=\"1366\" height=\"730\" \/><\/p>\n<h4 class=\"h4\" style=\"text-align: justify;\"><strong>Save Complete Mail Folder Details in Bulk<\/strong><\/h4>\n<p style=\"text-align: justify;\">For bulk conversion of Outlook PST files into CSV file format, folder selection can be done in the software. After selecting the desired folders which contain Outlook files use <strong>CSV(only Header)<\/strong> option to export it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5527\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2019\/03\/folder-export.png\" alt=\"folder-export\" width=\"681\" height=\"555\" \/><\/p>\n<h5 class=\"h4\" style=\"text-align: justify;\"><strong>Export Emails Meta-Details<\/strong><\/h5>\n<p style=\"text-align: justify;\">The tool provides additional features during the export of the file. When you export Outlook PST file as CSV file the tool provides the <strong>CSV header <\/strong>properties. According to the type of data inside the file like <strong>Email, Calendar, Chat, Call, SMS<\/strong>\u00a0the header properties also change.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5460\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2020\/05\/csv-header.png\" alt=\"csv export settings\" width=\"1366\" height=\"726\" \/><\/p>\n<h5 class=\"h4\" style=\"text-align: justify;\"><strong>Resultant file View<\/strong><\/h5>\n<p style=\"text-align: justify;\">You can open and view the resultant CSV data using any text editors, MS Excel or other similar programs from the saved location.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5538\" src=\"https:\/\/www.mailxaminer.com\/blog\/wp-content\/uploads\/2018\/12\/pst-csv-export.png\" alt=\"\" width=\"1366\" height=\"587\" \/><\/p>\n<h5 class=\"h3\" style=\"text-align: justify;\"><strong>Conclusion<\/strong><\/h5>\n<p style=\"text-align: justify;\">A CSV File format can store all details in plain text format. Where <strong>Delimit and Comma <\/strong>behave as the separator. This file can keep Message Header details of Outlook PST File format mails. To preview and extract these details while forensic investigation, the examiner can use the digital forensics tool featured above tool.<\/p>\n<h5>Frequently Asked Questions<\/h5>\n<p><strong>What happens if I manually change the file extension from .pst to .csv?<\/strong><br \/>\nYour Windows machine will throw in a warning. It won&#8217;t prevent you explicitly, but the results you get out after changing the extension will be an encrypted mess. So if you try to open the file after the change you won&#8217;t find anything meaningful. Moreover, any reversion will result in an error in the original file. So you risk corrupting your data.<\/p>\n<p><strong>Which Outlook Version can change PST to its equivalent CSV?<\/strong><br \/>\nOnly the classic editions of Outlook possess the ability to handle PST data and thus use any of these to attempt the change<\/p>\n<ul>\n<li>Outlook 2019<\/li>\n<li>Outlook 2016<\/li>\n<li>Outlook 2013<\/li>\n<li>Outlook 2010<\/li>\n<\/ul>\n<p>Neither the New Outlook for Desktop not the Outlook Web app will work.<\/p>\n<p><strong>What are the Steps to Change PST to CSV if I have access to Outlook?<\/strong><br \/>\nFile &gt; Open &amp; Export &gt; Open Outlook Data File &gt; Select the PST and hit OK.<\/p>\n<p>After the PST is in the Outlook App Once again open File.<\/p>\n<ul>\n<li>Open &amp; Export<\/li>\n<li>Go to Import\/Export<\/li>\n<li>Export to a File Next<\/li>\n<li>Stay with comma-separated value. Press Next.<\/li>\n<li>Select the location and Name for the resultant CSV Press Next &gt; Map &gt; Finish.<\/li>\n<\/ul>\n<p><strong>Can I change the PST to CSV using a blank Outlook client i.e. without configuring an account?<\/strong><br \/>\nYes, there is no account setup requirement if you want to to just use Outlook as a medium of interchange and storing the PST in a particular account.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Quick Answer &#8211; Need to export Outlook PST email headers into CSV format?\u00a0 CSV files make it easier to organize, <a href=\"https:\/\/www.mailxaminer.com\/blog\/export-pst-file-into-csv-file-format\/\" >Read More&#8230;<\/a><\/p>\n","protected":false},"author":9,"featured_media":7526,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"class_list":["post-1757","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-forensics"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Export PST File Into CSV File Format &amp; Extract Header Information<\/title>\n<meta name=\"description\" content=\"Use CSV File format to save the Header Details of Evidence file stored in Outlook PST Email file. 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